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Everything you need to get started and get the most out of OwnOS.

Getting started

Create your first Space and start capturing.

Sign up at app.ownos.app, create your first Space, and start adding tasks, notes, and contacts. Your data is encrypted and stays yours.

Spaces

Partition everything by context.

Spaces are folders in OwnOS that let you organize your work around various contexts. Each Space has a name, an icon, and a color associated with it. You can find all your Spaces in the Spaces tab (https://app.ownos.app/spaces).

Creating Editing Deleting Exporting

Creating a Space

  1. Click the Spaces icon on the top right-hand corner. This opens the Spaces tab.
  2. Click New Space.
  3. Enter the name of the Space, select an icon, and select a color. If you like, you can also choose an opacity for the color. Click Create Space. This creates a Space.
  4. You can create planner entries, tasks, lists, notes, contacts and bookmarks inside a Space from their respective tabs.

Editing a Space

  1. Click the Spaces icon on the top right-hand corner. This opens the Spaces tab.
  2. Click the ellipsis next to the Space you want to edit to open the Edit menu and click Edit.
  3. Click Save Changes when you are done.

Deleting a Space

  1. Click the Spaces icon on the top right-hand corner. This opens the Spaces tab.
  2. Click the ellipsis next to the Space you want to delete to open the Edit menu and click Delete.
  3. Click the Delete button when OwnOS prompts Delete this Space?
  4. You will be prompted to select a destination Space for the items in the Space. Select the Space you want the items to go to. Click Move Items and Delete. This moves the items in the deleted Space to the Space you selected and deletes the Space.

Exporting a Space

  1. Click the Spaces icon on the top right-hand corner. This opens the Spaces tab.
  2. Click the ellipsis next to the Space you want to export to open the Edit menu and click Export.
  3. Everything you have in that Space (planner entries, tasks, lists, contacts, bookmarks, notes) gets downloaded as a JSON file.

Notes

Write, organize, and share what matters.

Creating Editing Deleting Changing Space Sharing

Creating a note

  1. Click Notes from the Utilities menu in the sidebar. This opens the Notes tab and shows the Create a new note section on the right.
  2. Add a title for your note in the TITLE field.
  3. Select the Space you want the note saved in from the SPACE section. To use a new Space, click +New Space to create it first.
  4. Click Create Note.

Editing a note

  1. Click Notes from the Utilities menu in the sidebar to open the Notes tab.
  2. In the Spaces column on the left, click a Space to see its notes, then select the note you want to edit.
  3. Edit the note and click Save Note.

Deleting a note

  1. Click Notes from the Utilities menu in the sidebar to open the Notes tab.
  2. In the Spaces column on the left, select a Space to see its notes.
  3. Scroll to the note you want to delete.
  4. Click the ellipsis (⋯) on the right of the note and choose Delete.
  5. Confirm by clicking OK when asked if you are sure.

Changing the Space of a note

  1. Click Notes from the Utilities menu in the sidebar to open the Notes tab.
  2. In the Spaces column on the left, select a Space and then the note you want to move.
  3. In the SPACE section below the editor, choose the Space you want the note to belong to.
  4. Click Save Note.

Sharing a note

  1. Click Notes from the Utilities menu in the sidebar to open the Notes tab.
  2. In the Spaces column on the left, click a Space to see its notes, then scroll to the note you want to share.
  3. Click the ellipsis (⋯) on the right of the note and choose Share.
  4. In the Share Note dialog, select the connection you want to share the note with.
  5. Click Share.

Lists

Reading lists, shopping lists, bucket lists—any collection in one place.

Creating Editing list Deleting Changing Space Sharing Edit item Marking Complete Back to incomplete

Creating a list

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab and shows the Create a new list section on the right.
  2. Add a title for your list in the Title section.
  3. Select the Space you want the list saved in from the SPACE section. To use a new Space, click +New Space to create it first.
  4. Enter the item details and press + to add list items.
  5. Click Save.

Editing a list

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab.
  2. The Spaces column on the left lists your Spaces. Clicking a Space lists the lists in that Space. Select the list you want to edit.
  3. Edit the list and click Save.

Deleting a list

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab.
  2. The Spaces column on the left lists your Spaces. Selecting a Space lists the lists in that Space.
  3. Scroll to the list you want to delete.
  4. Click the ellipsis (⋯) on the right of the list. This opens a menu with Share, Edit, and Delete options.
  5. Click Delete. You’ll be asked to confirm.
  6. Click OK.

Changing the Space of a list

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab.
  2. The Spaces column on the left lists your Spaces. Selecting a Space lists the lists in that Space. Select the list you want to update.
  3. The SPACE section below the editor lists all your Spaces. Select the Space you want your list to be in.
  4. Click Save.

Sharing a list

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab.
  2. The Spaces column on the left lists your Spaces. Clicking a Space lists the lists in that Space.
  3. Scroll to the list you want to share.
  4. Click the ellipsis (⋯) on the right of the list. This opens a menu with Share, Edit, and Delete options.
  5. Click Share. This opens Share List, listing your connections.
  6. Select the connection you want to share the list with, and click Share.

Editing an item on a list

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab.
  2. The Spaces column on the left lists your Spaces. Selecting a Space lists the lists in that Space. Select the list you want to edit.
  3. Select the item you want to edit. This opens the edit option for the list item.
  4. Edit the list item and click Save.

Marking a list item status complete

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab.
  2. The Spaces column on the left lists your Spaces. Selecting a Space lists the lists in that Space. Select the list you want to edit.
  3. Check the item you want to mark complete. This marks the item as completed and updates the list completion percentage.

Changing list item status from complete to incomplete

  1. Click Lists from the Utilities menu in the sidebar. This opens the Lists tab.
  2. The Spaces column on the left lists your Spaces. Selecting a Space lists the lists in that Space. Select the list you want to edit.
  3. Click the green check mark on the completed list item. This changes the status from complete to incomplete and updates the list completion percentage.